Pre Event
Tip #1: Carefully consider your guest list.
• Who has a heart for and commitment to this cause? Who is well connected in their community? Who has the funds to donate to the cause?
• Who might become passionate after attending this event? We have various opportunities throughout the year for those who already know us. This event is targeted at building new relationships.
** Please review the WPC guest list (included in your packet) and notify us before September 17th if you plan to invite someone listed. We would prefer that the invitation come from you instead of WPC.
Tip #2: : Call your guests before sending an invitation.
• It may be tempting to skip this step, but our experience has shown that adding this personal touch guarantees our success in these events!
Tip #3: Follow up with interested guests by sending a paper invitation.
• We have written your name on the Table Sponsor line on the RSVP card so we can track your guests.
Tip #4: Invite up to twice the number of guests needed.
• Each table seats 10 guests and past experience has shown that typically only half the number of guests invited will be able to attend.
Tip #5: Track your RSVP’s (see enclosed guest list tracking sheet).
• We will communicate with you regularly to update you on RSVP’s received at our office.
Tip #6: Contact guests the week of the event regarding parking, dinner, etc.
• There will be valet parking in front of the Vibiana and various parking lots surrounding the area.
• Please ask guests to arrive no later than 6:30pm (if they don’t plan to attend the garden reception from 5:30 to 6:30pm) to guarantee that they are seated before dinner begins at 7:00pm sharp.
Tip #7: Don’t worry if you cannot fill your table!
• WPC is inviting additional guests to attend and is happy to seat them at any vacant seats at your table. Our goal is to have the room 100% full!
Day of the Event
Tip #1: Arrive by 6pm and check-in at the designated Sponsor table.
• Please notify the check-in staff of any last minute changes to your guest list.
• You’ll receive your sponsor nametag and a volunteer will show you where your table is located inside the dinner hall.
• Enjoy the cocktail hour reception and greet your guests as they arrive.
Tip #2: Be seated by 6:45pm so your guests can find you.
• Familiarize yourself with the table and location of the bag with response cards and pens, annual reports, etc.
• Notify a volunteer if you are short on cards, pens, or reports.
• Please distribute annual reports to guests as they are seated.
Tip #3: Listen for verbal cues from speakers on stage.
• When prompted (toward the end of the night), please distribute individual response cards, envelopes & pens to your table guests.
• Once completed, return all envelopes, etc. to the bag on the table.
• Please hold onto the bag until an assigned volunteer comes to your table to collect it from you.
Post Event
Tip #1: Call your guests within 48 hours to thank them for attending.
• Ask them for event feedback and if/how they would like to become more involved.
• You might ask if they’d like to sponsor a table at next year’s event or offer to meet at one of WPC’s locations for a tour!
THANK YOU FOR SERVING IN THIS INCREDIBLE WAY! WE ARE HONORED TO PARTNER WITH YOU.